Events Co-ordinator

The Events Co-ordinator is responsible for supporting the Head of Events in the planning and delivery of an extensive programme of internal, external and online meetings and events.

Responsibilities

Events

• Maintain a record of budget/expenditure for advertising and events programmes.

• Support the Head of Events with organising internal and external events.

• Arrange dates for Investment Seminars.

• Support Head of Events in finding venues for Investment Seminars.

• Attend events as and when required.

• Liaise with our transport agency on requirements/logistics for external events.

• Liaise with Facilities to arrange couriers for banner stands & literature for external events.

• Must be flexible and willing to work unsociable hours, including early mornings and evenings and occasional overnight stays to support events across the UK.

Digital

• Manage CCLA’s Zoom webinar programme.

• Organise dates for in-house webinars.

• Work with the Marketing and Communications Manager to maintain Mailchimp list for event invitations.

• Produce email invitations for events sent by Mailchimp.

• Produce letters using mail merge for invitations.

• Monitor and record acceptances/declines for event RSVP’s that are received through the CCLA events mailbox and website.

Hospitality

• Liaise with Clients and Organisations who are using rooms at One Angel Lane to ascertain their requirements.

• Order Catering for in-house meetings.

• Liaise with the Facilities team to ensure that room requirements are fulfilled and Reception Team with details of in-house events.

Printing

• Arrange for the printing of guest lists, factsheets and feedback forms for presentation packs for Trustee Training events.

• Arrange the printing of factsheets and delivery of literature for external events.

Website

• Assist with uploading of materials for the website events page & assist uploading ad hoc documents when needed

• Make changes when required.

• Maintain the events page.

General

• Compilation and distribution of the Week Ahead email.

• Submit ads / company profiles to compliance for approval.

• Liaise with our design agency on brochure/rebranding designs for events and external partner organisations and ad hoc designs including Christmas Advent.

• Every year collate list of organisations that CCLA support throughout the year then produce marketing MI for the Annual Report & Accounts.

• Assist Relationship Managers with room bookings when needed.

• Arrange Christmas tree installation.

Competencies

• Highly motivated, flexible and creative to achieve results through common sense.

• A flexible, adaptable, calm under pressure approach is essential.

• Willingness to be a team player and the ability to interact with clients, vendors and employees at all levels.

Skills

• Proficient in MS Office (Teams, Excel, Word etc.) and Zoom.

• Exceptional organisational skills and the ability to deliver multiple projects in a timely manner.

• Attention to detail and accuracy.

Experience / qualification 

• A minimum of 2 years’ experience in an Events Co-ordinator role or similar.